Varriance

We identify Meetings as powerful communication vehicles which are integral to your overall business objective.

• We ensure that meetings are result oriented
• We build in the 'business objective' in the meeting agenda
• We understand 'meetings' and plan meeting in a unique way that delivers desired results

We understand that planning for a meeting means much more than merely bringing people together. Which is why, we bring our breadth of expertise, global resources, creativity, industry best practices, and shared values to every project we undertake. Whether you need planning assistance with individual components of a meeting program, or the entire management and execution of your meeting, we can help you get there.
Our meeting management services include:

• Venue Selection & Finalization

• Responsible for Venue Selection most suited for the conference, taking into consideration location, ambience, facilities, accessibility and cost.
• Co-ordinating with the Hotel Staff for Banquet Requirements, Meals, Setup Schedules, Contract Negotiation etc.
   

• Communication & Registration

• Creating Marketing Plan, Telephone, Web Marketing, Mailers etc.
• Training & Briefing Communications Team as per the script for sending out E-mailers, SMS, and Telephone Call for Marketing and Registrations.
• Follow Communications / Reminders / Important Information.
• Confirming Registrations over SMS, Emails, Telephone calls.
• Creating Registered Delegate Lists.
• Sending Regular Info-Messages about Conference Updates.
• Facilitating On-site Registration Counter, with appropriate staffing.
   

• Designing and Printing

• Responsible for Content & Design Management as per the Event Requirements.
• Design and Print Collaterals according to Event Brief such as Pre-event Advertising Brochures, Emailers, Newsletters.
• Design and Print On-site Collaterals such as Brand Panels, Roll up Standee's, Registration Desk Banners, Branded Signage. The contents for all will be created in collaboration with your team.
• Undertake all Printing work as per the listed deliverables in the budget.
•  Provide options for Conference Kit giveaways, such as Branded Notepads, Pens, Conference Notes/Materials, and Branded Folders.
   

• Technical and Production

• Co-ordinate with Local Vendors for Fabrications, and Audiovisual Requirements as specified in the Budget Sheet.
• Onsite Co-ordination conducted with Hotel Staff, AV Vendors, Fabricators by a dedicated Operations Manager from our Team.
• Special Technology Tools such as SMS Wall, Voting Pad System can be provided for improving Audience Interaction and Networking Opportunities.
   

• Event Staffing & Management

• Appropriate On-site Staffing and Managing as per requirements.
• Assigning their duties, (Hall Co-ordination, Registration Counter etc.)